Privacy Policy

Kijiweni Uplift Youth CBO Last Updated: April 2026

1. Introduction

At Kijiweni Uplift Youth CBO, we are deeply committed to protecting the privacy, dignity, and personal information of every individual who interacts with our organization — whether as a program participant, donor, partner, volunteer, or website visitor.

This Privacy Policy explains what information we collect, how we use it, how we protect it, and what your rights are. By using our website or engaging with our programs and services, you agree to the practices described in this policy.

If you have any questions or concerns, please do not hesitate to reach out to us at the contact details provided at the end of this document.

2. Who We Are

Kijiweni Uplift Youth CBO is a registered Community Based Organization based in Mombasa County, Kenya. We work to empower youth, women, and vulnerable community members through programs in climate action, community well-being, and culture, arts & innovation.

3. Information We Collect

We may collect the following types of information depending on how you interact with us:

a) Information You Provide Directly

Full name and contact details (phone number, email address, physical address)
Age, gender, and relevant personal background (for program enrollment purposes)
Donation and payment information
Volunteer or partnership application details
Testimonials, stories, or feedback you choose to share with us
Information submitted through contact forms, surveys, or event registrations

b) Information We Collect Automatically

When you visit our website, we may automatically collect:

IP address and browser type
Pages visited and time spent on our website
Device information and operating system
Referring website or source

c) Sensitive Information

In the course of delivering certain programs — particularly those related to health, SGBV support, and community well-being — we may collect sensitive personal information. This is always done with your explicit consent and is handled with the highest level of care, confidentiality, and respect.

4. How We Use Your Information

We use the information we collect for the following purposes:

Program delivery — To enroll and support participants in our training and community programs
Communication — To send newsletters, program updates, event invitations, and important organizational announcements
Donor relations — To process donations, issue acknowledgements, and keep supporters informed of our impact
Partnership management — To coordinate with partner organizations, government bodies, and funders
Website improvement — To understand how our website is used and improve the experience for visitors
Impact reporting — To measure, document, and report on the outcomes and reach of our programs (always using anonymized or aggregated data where possible)
Legal compliance — To meet our obligations under Kenyan law and any applicable regulatory requirements

We will never use your information for purposes other than those stated above without your prior consent.

5. How We Share Your Information

We respect your privacy and do not sell, rent, or trade your personal information to third parties. We may share your information only in the following limited circumstances:

With program partners and funders — Where required for reporting purposes, using anonymized or aggregated data wherever possible
With service providers — Trusted third parties who assist us in running our website or communications (such as email platforms), who are bound by confidentiality agreements
With government or regulatory authorities — Where required by Kenyan law or a lawful legal obligation
With your explicit consent — For example, when sharing your story or photograph on our website, social media, or in publications

When sharing success stories, photographs, or testimonials, we will always seek your written or verbal consent beforehand and give you the right to withdraw that consent at any time.

6. Photography, Video & Stories

As part of our communications and fundraising activities, we may document our programs through photographs, videos, and written stories. We are committed to doing this ethically and respectfully.

We will always seek consent before photographing or filming participants, especially children and vulnerable individuals
You have the right to decline or withdraw your consent at any time
We will never publish images or stories in a way that is demeaning, exploitative, or that puts any individual at risk
Where participants are minors, we will seek consent from a parent or legal guardian

7. Data Retention

We retain your personal information only for as long as is necessary for the purposes outlined in this policy or as required by law. When your information is no longer needed, we will securely delete or anonymize it.

Program participant records are typically retained for a period of five (5) years after program completion for reporting and impact evaluation purposes, unless a shorter or longer period is required by a funder or legal obligation.

8. How We Protect Your Information

We take the security of your personal information seriously. We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss, misuse, or disclosure. These include:

Restricted access to personal data within our organization on a need-to-know basis
Secure storage of physical records
Password protection and access controls for digital records
Confidential handling of all sensitive program data, particularly relating to health and SGBV cases

While we do our best to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We encourage you to reach out to us directly if you have any concerns.

9. Cookies & Website Tracking

Our website may use cookies — small files stored on your device — to improve your browsing experience and help us understand how our site is being used. You can choose to disable cookies through your browser settings at any time, though this may affect the functionality of some parts of our website.

We do not use cookies to collect personally identifiable information without your consent.

10. Third-Party Links

Our website may contain links to third-party websites, including those of our partners and funders. Please note that we are not responsible for the privacy practices of those websites. We encourage you to read their privacy policies independently.

11. Your Rights

Under applicable Kenyan law and in line with our own values, you have the right to:

Access the personal information we hold about you
Correct any inaccurate or outdated information
Request deletion of your personal information, subject to any legal or contractual obligations we may have
Withdraw consent for the use of your information, including for photographs or testimonials, at any time
Opt out of receiving newsletters or marketing communications at any time by contacting us or clicking the unsubscribe link in our emails

To exercise any of these rights, please contact us using the details below. We will respond to all requests within 30 days.

12. Children’s Privacy

We are committed to the safety and protection of children. Where our programs involve minors, we take extra precautions to ensure that their information is handled with the utmost care and that appropriate parental or guardian consent is obtained before collecting, using, or publishing any information relating to them.

We do not knowingly collect personal information from children under the age of 18 through our website without parental consent.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or organizational policies. When we do, we will update the “Last Updated” date at the top of this page. We encourage you to review this policy periodically.

For significant changes, we will make reasonable efforts to notify program participants, donors, and key stakeholders directly.

14. Contact Us

If you have any questions, concerns, or requests relating to this Privacy Policy or how we handle your personal information, please get in touch with us:

Kijiweni Uplift Youth CBO

We are committed to addressing your concerns promptly and transparently.

This Privacy Policy is effective as of April 2026 and applies to all programs, services, and digital platforms operated by Kijiweni Uplift Youth CBO.